To register spatial or point database datasets with the ECAI Clearinghouse, you must first create a .tmm (TimeMap Metadata) file to associate with that dataset. See the Chapter titled "Creating Metadata" for information about this process. Once this process has been completed, invoke the relevant .tmm file in the Editor window in the Metadata Editor. Then press the Register/Upload Metadata to Clearinghouse button on the toolbar.
Unless you have already loggin in in this session, the Metadata Editor will prompt you for your ECAI User name and Password.
If you have specified the correct metadata for your image, the dataset Registration dialogue should appear.
Note: If the wrong dialogue appears, go back to the Editor window of the Metadata Editor and chack your entries, paying close attention to the dc.format (should be "TimeMap Dataset") and the tm.LocalGIStype and tm.MapObjType elements (should refer to your dataset type).
If you are serving your dataset over the web, select the Shapefile on web server option from the dropdown, then enter the URL (i.e. the Internet web address) of the dataset into the field below the dropdown.
If you are serving your dataset from an SQL server, select the SQL server option from the dropdown and then select the approriate server profile from the dropdown which will appear just underneath. If the appropriate connection does not appear there you need to establish a connection profile for that SQL server (see this page for details).
In the Authorisation Password(s) field, enter the password you would like ECAI members to use to access this dataset after they have found it with a Clearinghouse search. At the time of writing, there was a single, generic ECAI password that was in use for this field -- if you don't know it, please contact johnson@acl.archaeology.usyd.edu.au.
When you register metadata in the Clearinghouse, the Metadata Editor will drag any thumbnails, samples and documentation you have associated with your dataset along to the Clearinghouse with the metadata. If you do not want this to occur, unselect the Update documentation and thumbnails option.
Your server may require a User name and Password to allow read access to the image. In this case, enter that User name and Password in the fields at the bottom of the dialogue. Be sure not to supply confidential or full access passwords at this point, as they may be accessible to remote users at some stages of the viewing process.
At this point, you may either register the dataset as new or Update (i.e. completely overwrite) an existing metadata registration.
If you make a mistake with the connection metadata, or your dataset does not display correctly when you test it in a Viewer, you can always go and adjust the connection metadata (or any other metadata you have registered) using the ECAI Clearinghouse's online metadata editing facility.
